Academic Standing and Academic Sanctions

 

Good Academic Standing

Students maintain Good Academic Standing at the University by earning a cumulative 2.0 grade point average (GPA) or better and satisfactorily completing at least 12 credit hours per semester. Grade point averages are computed to two decimal places and truncated, not rounded. 

The University issues academic sanctions to student not in Good Academic Standing as a means to support successful degree completion. These sanctions, including Academic Warning, Academic Probation, and Suspension, alert students to renew their focus and attention on their educational progress and plans. 

NOTE: Some departments require a higher GPA for students in their majors. Students should consult with their respective departments for information on the GPA requirement to be admitted to or to continue in their major.

Academic Warning

Students are placed on Academic Warning whenever their semester average drops below 2.0 while their cumulative average remains above this minimum. 

The University reserves the right to consider other indicators of satisfactory progress toward degree completion in its determination of Academic Warning. These indicators include an unsatisfactory grade point average in the major (as required by the department) or Boler Core (below a 2.0 GPA), or multiple course Failures and Withdrawals. Students may remain on Academic Warning for two consecutive semesters. Students who do not improve their academic record after two semesters on Warning will be placed on Academic Probation. 

Students may not appeal the sanctions of Academic Warning and Probation.

Academic Probation

Students are placed on Academic Probation when their cumulative grade point average drops below a 2.0, or who have been on Academic warning for two consecutive semesters. Students on probation are subject to the following restrictions:

  1. Course registration is limited to 12-13 semester hours.
  2. Varsity student-athletes may not compete nor travel with teams for competition. They may sit on the bench at home competitions, but not in uniform. In order to practice while on Academic Probation, a student may initiate a "Permission to Practice Procedure," which involves signatures of approval and must be processed in the Office of the Registrar. The student will be charged a season of eligibility for team practice. Summer team travel is permitted with Coach and Athletic Director approvals. 
  3. They may not pledge a fraternity or sorority, or hold any elective or appointive office on campus. Students remain on Academic Probation for at least one semester until the 2.0 cumulative grade point average is earned. Probationary status may extend for up to two, consecutive semesters.

Students may not appeal the sanctions of Academic Probation.

Suspension and Dismissal

Suspension

Students are subject to Suspension after two consecutive terms on Academic Probation. Student who are academically suspended are not eligible for readmission until at least one full Fall or Spring semester and one summer have elapsed. 

Dismissal

A readmitted student who returns from Suspension and continues not to meet Good Academic Standing benchmarks will be dismissed from the University are not eligible to return. 

Appeals 

Students may not appeal the sanctions of Academic Warning and Probation. They may appeal academic Suspension and Dismissal and do so by contacting the Chair of the Academic Standing Committee. Grounds for an appeal include GPA miscalculations or administrative error. Further information regarding the appeals process will be included in the notification email and letter. Appeals must be submitted in writing to the Chair of the Academic Standing Committee and received within five business days of the notification email sent date. The Academic Standing Committee will review and process appeals and related communications during regular University business days.

Readmission

Students returning to the University after an approved Leave of Absence will be contacted by the Office of the Registrar prior to the semester in which they indicated their return. Instructions on how to re-enroll will be provided at that time.

Students seeking to return to the University who do not have a valid or current Leave of Absence form on file, including students on Academic Probation or Suspension, must formally apply for readmission. Applicants for readmission who have attended other colleges or universities during their absence are required to provide official transcripts from each school attended. Official transcripts must be sent directly to John Carroll from each college or university (we are unable to accept hand-delivered transcripts). Failure to report collegiate-level attendance at any institution will make a student liable for immediate dismissal.

Students who are readmitted are held to degree and curricular requirements in force at the time of their re-entrance to the University unless they are granted special approval by the appropriate Dean.

Students applying for readmission who were on Academic Suspension must fulfill all of the requirements stipulated in the Letter of Suspension before returning to John Carroll. They may apply for readmission by contacting the Office of Admission in the term prior to the semester they are eligible to return (e.g., apply in the fall semester for readmission in the spring). Readmission is not guaranteed, and will not be granted prior to the required suspension period of one full Fall or Spring semester and one summer have elapsed. Readmission does not guarantee federal financial aid. Students should consult with the Office of Student Enrollment and Financial Services prior to their return to determine if they are making satisfactory academic progress towards their degree. The earliest a suspended student may return to the University and resume taking classes would be the semester immediately following the required period of suspension.

Students returning from an Academic Suspension enroll for a probationary semester upon their return, as indicated in their readmission letter. Readmitted students may also be subject to credit hour and grade point average requirements for continued enrollment, also indicated in the readmission letter.

For more information on the application process for readmission, please visit the Admission section in this Bulletin.